An IT Support Blog from London

The growth in the adoption of the Microsoft Office 365 platform is staggering. Though deeply dependent on the inertia of the eponymous desktop application suite, it is also the mix of complementary services Microsoft continuously adds which is making this particular cloud productivity platform very popular. Microsoft Office 365 hit 100 million active business users in 2017, but it is not uncommon for many businesses to merely scratch the surface of what Office 365 has to offer. Here are five ideas to help you make better use of Office 365.

There used to be a time when it was relatively easier to prevent malware from infecting our systems. We’d install an antivirus, keep its database updated, and equip end users with a laundry list of things to avoid - like suspicious email attachments and unfamiliar websites. Today, drive by downloads are making malware avoidance a more challenging task.

A drive-by download is a malware infection procedure that doesn’t require the user to download anything or even click a link. For his/her system to get infected, the user only has to visit a site that’s been compromised. The infection process then takes place behind the scenes, without the user ever noticing anything unusual.

Forrester Research expects the global private cloud solutions market to grow at a Compound Annual Growth Rate of 11% from 2016 to 2021. While this is certainly small compared to the growth rate of public cloud solutions, it still means there are enterprises out there who are interested in using private clouds. But when would you likely choose a private cloud over a public cloud?

In the wake of Brexit, it seems like there has never been a more important time to attract businesses to the UK. There are still plenty of reasons for multinationals to set up shop here. While it has experienced setbacks in recent times, London has retained its status as one of the world's financial hubs. We also have the fifth largest economy in the world according to GDP (Nominal), and despite the current uncertainty, there are still solid strategic reasons for companies basing themselves in the UK.

The ever growing number of personal computers, laptops, smartphones, and tablets in the enterprise can present serious challenges in costs, maintenance, security, compliance, and productivity. But many of these challenges can now be addressed by employing hosted desktop. You may not be aware of them yet but there are actually several business benefits of moving toa hosted desktop. Here are some of them.

Saves hardware, power, and maintenance costs

Just like many cloud solutions, hosted desktop enable you to save on hardware costs. Instead of using desktop computers in your offices, you can use thin clients instead. These are lightweight machines that don’t require certain built-in components like hard disks, CPUs, or RAM. That means, they’re substantially cheaper than the average desktop computer.

Information technology risks range from the very apparent to the silent and hidden. The majority of businesses mitigate the most obvious risks: only an irresponsible IT operation will do without network firewalls in place or skip on regularly updating operating systems and software. Yet it is the less obvious risks which can trip up even carefully run IT functions – and which can cause progressive or indeed sudden harm to your business.

Based on the 2016 edition of Ponemon’s annual Cost of Cyber Crime report, phishing is now one of the most prevalent cyber-attacks today. Should you be worried about it? It depends. If you think any of the consequences of phishing attacks outlined below can impact your business, then maybe you should be.

Tarnish your company’s image

Most phishing attacks are designed to steal personal information. The way cyber criminals do this is by crafting legitimate-looking emails that compel recipients into disclosing their personal details.

Data centre optimisation and consequential benefits for businesses

With so much focus on hacking and internet security, many firms of 10 - 100 people will feel that they have put a lot of effort into making their data as secure as possible. Unfortunately, internet security is a moving target, where the threat may be characterised as agile and continually evolving. Consequently, it is impossible for networks to remain impenetrable.

Standard IT best practice, such as upgrading and patching operating systems and applications, and maintaining a reliable backup and Disaster Recovery capability, are all layers that help to ensure that a firm is in a position to resume normal operations within an acceptable timeframe, should it be the victim of an attack.

Continually reviewing your vital signs

Remote monitoring is one of the most powerful IT support tools available. Most importantly, rather than just detecting hardware and software faults in real-time, it is also able to provide the capability to predict failure.

By analysing log files created by hardware devices and active services, remote monitoring applications are able to identify events and conditions which precede failure. This is exceptionally beneficial because it frequently allows remediation of minor problems that are precursors of bigger failures.

Companies who require high levels of availability need a reliable disaster recovery strategy. For many organisations, that usually means adhering to the 3-2-1 backup rule, where the 1 refers to keeping 1 backup copy offsite. Traditionally, that copy is stored in a dedicated, company-owned and/or managed disaster recovery infrastructure. Lately, however, businesses have started turning to cloud-based disaster recovery solutions. This article explains why that strategy is better.

What is the 3-2-1 backup rule?

The 3-2-1 backup rule is a highly recommended backup strategy that says you must:

• Possess at least 3 copies of your data;
• Store copies on two different kinds of storage media; and
• Keep one of those copies offsite.